Office Furniture Supply (RFQ)

REPUBLIC OF KOSOVA 
The Kosovo Fund for Energy Efficiency 
Request for Quotation (RfQ) - Shopping for Goods 
Project Title: Kosovo Energy Efficiency and Renewable Energy Project 
Project ID: (P143055) 
Source of Funding: Grant Number TF0B1487, Credit Number 5508-XK 
Procurement procedure: Office Furniture Supply 
RFQ No: KEEF/RFQ/1.3.3/2024 
Employer: Kosovo Energy Efficiency Fund (KEEF) 
Country: Republic of Kosova 
Issued on: March 07, 2024 
 

Dear Supplier, 
1. You are invited to submit your price quotation(s) for the supply of the following: 
Office Furniture Supply, with ref. no: KEEF/RFQ/1.3.3/2024. 
Information on technical specifications and required quantities are presented below. 

2. You must quote for all items combined under this invitation. Price quotations will be evaluated for all the items together and contract awarded to the firm offering the lowest evaluated total cost of all the items. 

3. Your price quotation in the form attached need to be submitted on hand, at the following address: 
The Kosovo Fund for Energy Efficiency  
Address: Luan Haradinaj, Ex Ljubljana Bank Building, 7th floor, 10000 Prishtinë/Republika e Kosovës 
Phone number: +383 38 223 777 
Email: [email protected]  

4. The deadline for receipt of your quotation (s) by the Purchaser: 18.03/2024 at 14:00 (local time) at the addressed indicated in Paragraph 3.  

5. Your quotation in original and one copy, in English language, should be accompanied by adequate technical documentation and catalogue(s) and other printed material or pertinent information for each item quoted, including names and addresses of firms providing service facilities in Republic of Kosova. 

6. Your quotation(s) should be submitted as per the following instructions and in accordance with the attached Contract. The attached Terms and Conditions of Supply is an integral part of the Contract. 
(i) PRICES: The prices should be quoted in Euro for each item at final destinations, which includes installation, transportation and insurance, loading and unloading. 
This amount is excluded from VAT based on Kosovo Law for VAT No. 05/L-037, since this project is a grant from EU - Grant No. TF0B1487.
(ii) EVALUATION OF QUOTATIONS:  
Offers determined to be substantially responsive to the technical specifications will be evaluated by comparison of total price at final destination as per para. (i) above. In evaluating the quotations, the Purchaser will determine for each bid/lot the evaluated price by adjusting the price quotation by making any correction for any arithmetical errors as follows: 
(a) where there is a discrepancy between amounts in figures and in words, the amount in words will govern; 
(b) where is a discrepancy between the unit rate and the line-item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern; 
(c) if an Supplier refuses to accept the correction, his quotation will be rejected. 
(iii) AWARD OF PURCHASE ORDER: The award will be made to the bidder offering the lowest evaluated price and that meets the required standards of technical capabilities. The successful bidder will sign a Contract as per attached form of contract and terms and conditions of supply.  
(iv) VALIDITY OF THE OFFER: Your quotation(s) should be valid for a period of forty-five (45) days from the deadline for receipt of quotation(s) indicated in Paragraph 4 of this Invitation to Quote. 

7. Further information can be obtained from: 
Adem Spahiu 
Procurement Specialist 
Address: Luan Haradinaj, Ex Ljubljana Bank Building, 7th floor, 
10000 Prishtinë/Republika e Kosovës 
Phone number: +383 38 223 777, +383 44 153 471 
Email: [email protected]  

8. Inspections and Audits 
8.1 The Supplier shall carry out all instructions of the Purchaser which comply with the applicable laws where the destination is located. 

9.2 The Supplier shall permit, and shall cause its Subcontractors and consultants to permit, the Bank and/or persons appointed by the Bank to inspect the Supplier’s offices and all accounts and records relating to the performance of the Contract and the submission of the bid, and to have such accounts and records audited by auditors appointed by the Bank if requested by the Bank. The Supplier’s and its Subcontractors and consultants’ attention is drawn to Clause 5 Fraud and Corruption of the Form of Contract, which provides, inter alia, that acts intended to materially impede the exercise of the Bank’s inspection and audit rights constitute a prohibited practice subject to contract termination (as well as to a determination of ineligibility pursuant to the Bank’s prevailing sanctions procedures). 
9. Please confirm by e-mail the receipt of this invitation and whether or not you will submit the price quotation(s). 
Sincerely,