Executive Assistant/Recruiter

We are looking to hire an executive assistant, who will provide a high level of administrative support to the higher level of management in general administrative duties and also support the recruitment and selection process for the organization.

 

Responsibilities:

• Support the CEO primarily and provide additional support to ensure that the company goals and objectives are accomplished.
• Strong organizational skills to manage calendar scheduling, event coordination, appointment scheduling, and similar tasks.
• Needs to understand the nature of confidential information and maintaining secure records and strategy initiatives to keep it confidential.
• Ability to communicate clearly and effectively both orally and written combined with the ability to work effectively in a team environment.
• Conduct general office duties such as: Maintain supplies by checking stock to determine inventory levels; anticipate requirements; place and expedite orders; verify receipt; stock items; deliver supplies to workstations, greeting visitors, answering phones and other assigned duties as per company requirements.
• Provide administrative support for purchasing including complete purchase order documentation, route for appropriate review and approval, confirm receipt and reconciliation.
• Maintaining HR data integrity, data entry and an updated database.
• Ensure in-person meetings are executed in an organized and prepared manner. Greet office guests, ensure proper meeting space, and supplies ahead of time.
• Manage company social media postings, while representing the company vision.  
• Manage the full-cycle recruitment process, including sourcing, screening, interviewing, candidates for open positions and following them through the hiring process and ensure processes are being followed.
• Completes New Hire Forms and manages workflow for On-boarding new employees.
• Participate in meetings and keep notes as required.
• Conduct job analysis and create job descriptions for open positions.
• Act as a liaison between the company and potential candidates
• Asist on administrative duties as per company policies and regulations
• Able to work independently and be self-directed, but also take direction from all levels of managers.
• General support of in-office staff
• Manage the company birthday and anniversary program.

 

Qualifications:

• Proven experience as an Executive Assistant or similar administrative roles
• Excellent organizational, communication, and interpersonal skills
• Bachelor's degree in business administration, management, human resources, or a related field is preferred.
• Prior experience using Google Workspace is highly preferred (Gmail, Sheets, Calendar, Documents, Slides, Meet, etc.)
• Excellent communication and interpersonal skills
• Detail-oriented and able to manage multiple priorities.
• Ability to work independently and as part of a team.
• Excellent English Language.

 

How to apply:

All interested candidates should send their CV (in English) to flexhr@flex.al / hr@flex.al. Please enter the position title you are applying for in the subject of the email.

 

More info: flex.al

 

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